Privacy Policy

Privacy Policy

 

Version 2.4.1
Updated 3. March 2019

General

Our work requires that we collect, control, and process some personal data about you. We want to respect your privacy, and we are committed to protecting your privacy. This privacy policy includes information about what personal data we collect, how do we use the data, how do we collect the data, what is the legal basis for processing the data, who controls and processes the data, how do we protect the data, and what rights you have regarding your data.

Koskinen Family Business Oy collects, controls, and processes your data according to this privacy policy and an applicable legislation.

How do we use the personal data we collect?

We may collect your data to:

  1. create or maintain partnerships or customer relationships;

  2. recommend your services, products, or other legitimate interests to third parties;

  3. offer services, products, or other legitimate interests to you;

  4. develop our services, products, or other legitimate interests;

  5. fulfil requirements of a contract to which you are a party, or to take steps to create such a contract;

  6. fulfil requirements of any legal obligations that we are a subject for; or

  7. pursue any other legitimate interests that do not override your interests or fundamental rights and freedoms that require protection of your data.

What personal data do we collect?

We may collect your:

  1. contact details (such as name, email address and phone number);

  2. company details (such as name, industry and website);

  3. work details (such as job title);

  4. industry knowledge details;

  5. networks that we share;

  6. interaction details (such as details about your messaging with us, including, for example, chat transcripts, memos of those events, and other similar details); or

  7. customer relationship details (such as lifecycle stage and lead status).

We may also collect details about offers, deals, projects and contracts that you are a party or other personal data that accumulates during a collaboration or customer relationship.

How do we collect personal data?

We collect personal data about you

  1. from publicly available sources (such as your company website or LinkedIn);

  2. from yourself as part of our communication or as you use our products or services;

  3. from shared partners, shared service providers, or other shared third parties;

  4. or from your representative.

What is the legal basis for collecting personal data?

There is always a legal basis to collect and process your data. The legal basis for processing your data may be a freely given consent from you, performance of a contract, or fulfilment of our or a third party’s legitimate interest. These interests may be, for example, offering our services or products. However, these interests cannot override your interests or fundamental rights and freedoms that require the protection of your data.

Who can access, control, and process personal data?

The data is accessible by the CEO of Koskinen Family Business Oy (Matias Koskinen). In the event of his death, trusteeship or other force majeure, your data will be accessible by the business’ board.

Some parts of the data processing process have been outsourced to third parties. We do our best to ensure that the chosen data processors have appropriate security measures to protect your privacy and to comply with any applicable legislation. These security measures include the EU-U.S. and Swiss-U.S. Privacy Shield Frameworks in minimum.

Your data may be processed by any number of the following third parties:

  1. Hubspot, Inc. Privacy Policy. Data Processing Agreement.

  2. Squarespace Ireland Ltd. Privacy Policy. Data Processing Addendum.

  3. Google, Llc. Security. Privacy Policy. Security and Compliance.

  4. Apple Inc. Privacy Policy.

  5. Dropbox International Unlimited Company. Privacy Policy. GDPR.

  6. WhatsApp Ireland Ltd. WhatsApp Legal Info.

  7. LinkedIn Corporation. Privacy Policy. GDPR.

  8. Or any other software you choose to communicate with us.

Your data is not transferred elsewhere unless the performance of a contract that you are a party, other legal obligations that we are a subject, or a public authority demands otherwise.

How is personal data protected?

Your data is protected with appropriate security measures. The computers that are used to access your data have been encrypted. The access to the data processing services has been protected with two-factor authentications measures where applicable and with very secure passwords. Also, a VPN connection is used wherever possible to connect to these services.

Is personal data transferred internationally?

Your data may be transferred outside of the EU or ETA by the third parties described above. It is likely that some parts of their data processing processes do transfer the data internationally. However, it is we have done our best to ensure that these third parties have either data servers within the EU or ETA, or appropriate security measures for the transfer of your data.

Does the website use cookies and what are they?

We use cookies to develop our business, products, services or other legitimate interests, and to ensure the functionality of our website. Cookies are small data files that are stored to your device. Cookies enable us to receive anonymous information about how our website is used.

If you do not accept the use of cookies, you can disable them from your browser settings. However, it may cause the website to behave undesirably.

What are your rights to access and control your data?

You have the following rights regarding your data:

  1. You have a right of access—you have a right to know whether we collect, control, and process your data or to know what personal data we collect, control, and process about you.

  2. You have a right to rectification—you have a right, without undue delay, to rectify inaccurate, expired, or incomplete data about you.

  3. You have a right to restrict processing—you have a right to restrict what personal data we process about you, how long we are consent to process it, and in what ways we are consent to process it.

  4. You have a right to data portability—you have a right to receive your personal data in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller.

  5. You have a right of erasure—you have a right, without undue delay, to ask for erasure of your personal data unless the processing is necessary for any legal obligations that we are a subject for, or for the performance of a contract to which you are a party.

  6. You have a right to object—you have a right to object to the processing of your data unless we have a compelling legitimate ground for processing data which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.

  7. You have a right to appeal to a Data Protection Authority—you have a right to appeal to the Office of the Data Protection Ombudsman.

You can exercise these rights by contacting us with the steps below.

Who and how may update this privacy policy?

We may have to update the privacy policy if our work or the legislation changes. The changes come into effect when the updated privacy policy is published. As a result, we recommend that you get acquainted with this privacy policy occasionally.

However, if the changes result in the expiration of the legal basis for collecting, controlling and processing your data, we make sure that the legal basis for collecting, controlling and processing your data is restored. Otherwise, your data will be deleted according to all applicable privacy laws and regulations.

How can you contact us about your privacy?

You may contact us about this privacy policy by using the form below.